Paying attention to certain addressing guidelines can save you lots of money (and headaches)!
Where on the front of the back cover of your publication should the mailing address be? The answer to that question may be more important than you think. The use of standard mailing formats for address positioning minimizes set up costs and expediates your order.
|
|
Download Our Mailing Template
| ||||
Mailing List Guidelines
To help expedite your mailing service, please follow these simple mailing list guidelines:
1. Keep fields separate. Do not combine City, State, and Zip fields.
2. Protect the integrity of your data. Do not put comments in your Name or Address fields. These comments will appear in your labels.
3. Submit your domestic mailing list in one file if possible. Multiple files and tabs require more time and extra charges.
4. Submit foreign addresses in a separate file.
5. Indicate quantity. Indicate the total number of pieces to be mailed, so that we can verify the files.
6. Include a list of field names and lengths with your file. This tells us exactly what information you want printed on your labels.
7. Consider the number of lines that will appear on your mailing label. A 1” label has 3 lines with a barcode, and 4 lines without a barcode. A 1.5” label has 6 lines with a barcode, and 7 lines without a barcode.
8. Keep fields within standard length. Name, Company, and Address fields must be 40 characters or less. City fields must be 22 or less. State fields can only contain 2 characters. Zip field must be 5 or 10. Our mailing software will automatically add the +4 digits to the zip code.
9. Acceptable formats for your file include Excel, tab-delimited text, commadelimited text, .dbf, or fixed length.
10. You may send your list by e-mail or by mailing a disk to your customer service or sales representative. If you would like your disk returned, a shipping and handling fee of $40 will apply.
11. Send your mailing list to us at least one week prior to the postal entry date. Your customer service representative will be happy to answer any questions you may have about Panaprint’s mailing list procedures and pricing.
2. Protect the integrity of your data. Do not put comments in your Name or Address fields. These comments will appear in your labels.
3. Submit your domestic mailing list in one file if possible. Multiple files and tabs require more time and extra charges.
4. Submit foreign addresses in a separate file.
5. Indicate quantity. Indicate the total number of pieces to be mailed, so that we can verify the files.
6. Include a list of field names and lengths with your file. This tells us exactly what information you want printed on your labels.
7. Consider the number of lines that will appear on your mailing label. A 1” label has 3 lines with a barcode, and 4 lines without a barcode. A 1.5” label has 6 lines with a barcode, and 7 lines without a barcode.
8. Keep fields within standard length. Name, Company, and Address fields must be 40 characters or less. City fields must be 22 or less. State fields can only contain 2 characters. Zip field must be 5 or 10. Our mailing software will automatically add the +4 digits to the zip code.
9. Acceptable formats for your file include Excel, tab-delimited text, commadelimited text, .dbf, or fixed length.
10. You may send your list by e-mail or by mailing a disk to your customer service or sales representative. If you would like your disk returned, a shipping and handling fee of $40 will apply.
11. Send your mailing list to us at least one week prior to the postal entry date. Your customer service representative will be happy to answer any questions you may have about Panaprint’s mailing list procedures and pricing.